Wedding Planning Services - Full Service, Design & Day-of Coordination

Weddings

Whether a multi-day wedding in the rolling hills of Tuscany, a provencal fete in the French countryside or a private estate wedding in your own backyard, we plan and design celebrations all over the world.  


Multi-sensory storytelling is the heart of our design philosophy, and we will work closely with you to discover your individual styles, family heritages, shared passions and unique love story as we strive to create a cohesive wedding experience that truly reflects you. 

Offering comprehensive event planning, design and coordination services, we guide you through everything from the logistical nuts + bolts of venue scouting and timeline creation to the creative design elements of textile selection and graphic design direction, ultimately ensuring that that you will be able to relax, enjoy the planning process and most importantly, feel like a guest for every blissful moment of your wedding day! 


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The W&O Experience

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.01 Our Approach 

We believe that your wedding should tell your story through immersive, sensory and design-forward guest touch points that collectively serve as an authentic reflection of your individual + shared passions, styles and stories. As we begin working together, we invest a great deal of time in getting to know you, understanding your vision, and helping you discover exactly how you want this momentous celebration to feel. 

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.02 Logistical Planning

Laying a solid foundation is key to a successful event, so we will take care of everything from timeline development based on vendor contracts and venue policies to production equipment booking that ensures you have the right amount of power to keep the party going. Floorplans, tenting schematics, custom builds, contingency plans, transportation schedules and room block negotiation are additional examples of tasks we'll cover for you in the ongoing Logistical Planning department. 

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.03 Vendor Team Management 

We are proud to have worked with a diverse, global network of seasoned photographers, floral designers, graphic designers and more, so we will recommend your vendor "Dream Team" based on your individual style, personalities and budget. While our preferred partners are truly the best of the best, we always love working with new talent and are happy to collaborate with you on anyone you already have in mind. We typically begin with a focus on finding your perfect Venue and conducting site visits, and we will continue the ongoing process of sourcing, booking and managing the full vendor team from there. 

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.04 Aesthetic Design

With you as our muse, we will create original aesthetic concepts for the florals, paper goods, tablescapes, lounge vignettes, server attire, food presentation and more. We will have a full Visual Proposal Presentation & Menu Tasting with you before moving forward with any specific design ideas, so that you have an opportunity to share feedback + collaborate with us further on these details. During this Presentation, we're walking you through the flow of the celebration as it transitions from one moment to the next and showing you curated options for linen swatches, cake sketches, stationery mockups, spatial renderings and specific product pieces. Our goal is for you to walk away knowing exactly what to expect on the day and being exceptionally happy with what's to come. 

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.05 Guest Experience Design

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Our philosophy is that beauty and functionality should be intertwined, and that each design element should serve a specific purpose. We are always brainstorming unique experiences that will engage your guests throughout the wedding weekend. This includes sensory elements like what they will hear, taste and smell, but also considerations that anticipate their every need. We're making sure no guest is waiting too long for a drink, that there is a cozy lounge near the restrooms for freshening up, that the ratio of servers to guests makes everyone feel like they're experiencing the dinner at the same pace. These little moments can ultimately make or break a wedding experience, and it's our belief that you can never over-prepare in this department!

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One size typically does not fit all where wedding budgets are concerned, but rest assured that this is one piece of the puzzle we are continuously revisiting to make sure your investments towards each component are aligned with your specific priorities, vision, needs and destination as a whole. When you schedule a complimentary phone consultation with us, we will prepare a Historical Averages Budget giving you a bit more insight into what you can expect to spend on the high end and the low end based on what you share with us in the call. Ultimately, every planning decision from guest count to date to location will have an impact on the bottom line, so we will regularly guide you in where it makes most sense to invest and where you can probably save. Always remember this process is ongoing, and we certainly don't take your emotional+ financial investments lightly. 

.06 Budget Guidance 

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We take care of all the time consuming tasks ,such as collecting guest addresses on your behalf, so that you can continue living your normal, everyday life during the engagement season. Guest communication is a huge focus for us before, during and after the festiivities, as this can make or break the overall experience for them. We are proactively delivering the information they need through detailed invitation wording, custom welcome bag booklets and a bespoke wedding website in your style, color palette and wedding mood to give them a taste of what's to come (perhaps with a few destination teasers like playlists, recipes and packing lists too!). 

.07 Guest Communications

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It's time for you to sit back, relax and simply enjoy the party! We manage absolutely everything for you during the wedding week, from delivering welcome baskets and running your Rehearsal to directing the full production team during setup + strike and coordinating transportation schedules. You will have a W&O attendant at your beck and call as you get ready, and simultaneously, our team is steaming linens, measuring place setting distances, decorating lounge vignettes, running final reviews with the Catering team, ensuring spaces are Photo Ready for your Photographer and more! Throughout the day, we are managing timelines and flow, moving you and your guests through each part of the day in a way that's natural and comfortable. And behind the scenes, we are present to answer any vendor or guest questions and resolve any issues that may arise. This is your moment to be present with each other and your loved ones! 

.08 Production & On-Site Coordination

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""Built upon a deep love for romance, creativity and meaningful moments, we serve as a trusted friend to foster a joyous and authentic event experience, every step of they way.""

Mission Statement

 Whether you're conceptualizing a bridal shower, birthday party, product launch, corporate retreat, dinner party, baby shower, fundraiser, gala or more, we are at your service to plan meaningful, one-of-a-kind experiences that leave a lasting impression. 

Events

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We work with both individuals and brands to create captivating events with poise and gumption, executed according to your vision.

Working with Willow & Oak is a pleasure from start to finish. Alexis and Haley's approach is the perfect combination of relaxed and supportive, allowing the creatives they work with to 'do their thing’, alongside a super professional, carefully thought out planning process and beautiful event story board. It just makes working with them easy, natural and enjoyable and of course, ultimately creates a beautiful result."

editoral Styling

From brand campaigns to styled editorials, we work directly with lifestyle and product-based brands to highlight their work through compelling visuals and cohesive narratives. Our design + styling approach is rooted in understanding the client's specific goals for the campaign, their target market, the types of images they'd like to receive and more. By combining our intentional process with our vast network of trusted vendors (including photographers, florists, graphic designers, etc.), we produce unique + engaging content with clear objectives from concept to creation. 

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The W&O Experience

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Our first step is sitting down with you to understand your goals, ideal client, overall vision and types of images you are and are not drawn to. In doing so, we are able to align our creative process with the specifics you're hoping to walk away from this project with. 

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.01 Pre-Production Meeting

After we meet, we'll develop a full shot list of the images, keeping in mind the content you'd like to have for hero shots vs. detail shots, portrait vs. landscape and so on, based on the end goals you shared with us for how you're aiming to use these images. An estimated timeline for the shoot and delivery of finanl images will be created in congruence. 

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.02 Shot List and Timeline Development

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Concept and storyboard building, environment curation and aesthetic guidance all fall under this category, as we create original design concepts to highlight your brand first and foremost. Our internal design boards include everything from the textures and color palette to the specific floral varieties and styling props so that all vendors on the team receive consistent direction for the look, the mood and the overall goals. 

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.03 Design

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We are there on the day of the shoot to bring the concepts to life, share creative direction for the photographer + models, and style each vignette with intention. We always love sharing some Behind-the-Scenes sneak peeks with you once we wrap!  

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.04 Photo Shoot 

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You will receive a final, edited gallery of styled images upon completion of the shoot that you can use for marketing purposes, feature in your collateral, showcase on your website + social channels and so on. 

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.05 Image Delivery

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travel concierge

Offering luxury, design-oriented travel concierge services, we work directly with couples, individuals and families to curate bespoke itineraries in destinations across the globe. We give special attention to immersive cultural experiences that you won't find in traditional guidebooks, as we seek to provide you with moments that celebrate the beauty of authenticity and undiscovered gems. Whether you're seeking help with honeymoon planning, a bachelor/bachelorette weekend, family reunions or more, we will guide you through everything from transportation booking and itinerary building to one-on-one workshop engaging and comprehensive destination guide equipping. 



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The W&O Experience

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With over 40 stamps in our passports, we have a deep appreciation for cultural experiences grounded in tactile, visual, kinesthetic and sensual elements that engage. In our first meeting together, we'll discuss the type of journey you're hoping to take, who you'll be traveling with and the overall feelings you want to walk away with. We'll learn exactly what makes you tick when you travel, and whether you have a destination in mind already or prefer a bit of guidance here, we'll dive deep into an internal discovery process to find the perfect little corner of paradise for you. 

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.01 Destination Discovery

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We specialize in finding off-the-beaten-track activities that allow you to experience destinations as a local and support small-businesses across the world in the process. Create hand-painted ceramics with Italian makers along the Amalfi Coast, go truffle hunting in Tuscany, take a ride in a reindeer-drawn sleigh in Lapland, learn how to weave traditional Berber baskets in Morocco or attend a painting masterclass on a sun-kissed Spanish shore for starters. We view each moment as an opportunity for design as well, infusing these activities with bespoke tactile embellishments to engage all the senses wherever possible. As we craft a distinctly unique set of experiences for you to indulge in on your journey, our ultimate goal is creating opportunities for memories that last a lifetime. 

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.02 Experience Curation 

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We craft a full travel itinerary taking into consideration both the enchantment of these key experiences and the logistical planning that must happen to bring them to life. From the moment you leave your doorstep to the moment you return home, we are thinking about timings, transportation, meals, excursions, moments to slow down and of course, budget.  

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.03  Itinerary Building

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Acting as a tried + true concierge, we complete all the travel-related bookings on your behalf, keeping all the important documents and payment records organized on the backend so you are not bombarded with a flood of emails that ultimately might get lost. We will deliver all the details to you in a clean, concise pdf outlining important payment schedules, reminders of what documents to have ready + when and a link to download all receipts, booking confirmations and more in one, easy to access place. 

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.04 Travel Booking

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Before you leave, we'll present you with a bespoke guide highlighting your travel destinations, outlining your full itinerary (daily breakdowns + weeks at a glance) and sharing a few extras such as packing lists, key phrases in the language, currency details and more! 

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Travel virtually with us....

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@willow.and.oak.evemts